GWI Australia

Privacy policy

GWI Privacy Policy

This Privacy Policy applies to the collection, storage, use and disclosure of personal information by GWI (collectively “GWI”, “us” or “we”) including personal information collected via our website (this site).

GWI is committed to privacy best practice. We are bound by the Privacy Act 1988 (“the Act”) which means we follow the Australian Privacy Principles when we handle personal information.

We will only collect, use or disclose personal information in accordance with the Act and this Privacy Policy. By submitting personal information, you consent to GWI’s use of such personal information as described herein. Please see our terms of use for more information about our on-line terms and policies in general.

Collection of personal information

GWI collects personal information when users register for newsletters and alerts, sign up for conferences and events, provide digital contact details,  or participate in forums (such as bulletin boards, and discussion forums ). For recruiting purposes, the information collected may include personal information that you include on your resume and information that you submit as part of your application.

In addition, we use Google Analytics to analyse non-identifiable website traffic to improve our service. This includes information that you do not visibly enter, such as your Internet Protocol (IP) address, browsing pattern on the site, click stream data, HTTP or HTTPS protocol elements, and the status of cookies placed on your computer by GWI.

Limiting information collection

We will only collect personal information if:

  • it is for a lawful purpose that is directly related to one of our functions, and
  • it is reasonably necessary for us to have the information.

Use and/or disclosure of personal information

GWI may use your personal information to provide a service, fulfil your requests for information, publish your comments, process your requests to participate in conferences and events, evaluate any job applications, for its own internal recruiting purposes, distribute newsletters and alerts to you, and for such other purposes as you may initiate or request. By registering for recurring GWI newsletters or alerts, you agree to receive on occasion other correspondence from GWI.

Use of cookies

Cookies are small packets of information that are stored by your web browser to improve your browsing experience. They are put on your web browser by the websites that you visit. These packets of information do not contain personal information about you, but they do allow us to know if you visit the same website twice or if you visit related websites.

GWI uses cookies to identify your interests and to track your use of our site. We also use cookies to control access to certain content on our site and to process any requests that you make with us.

Use of third parties

To administer our website and for research purposes, GWI contracts third parties to track and analyse anonymous usage and volume statistical information from our visitors. Such information is shared externally only on an anonymous, aggregated basis. These third parties use persistent cookies to help us to improve the visitor experience, manage our site content, and track visitor behaviour.

GWI also uses third parties for our digital business cards and to send e-mails to registered parties. To help measure and improve the effectiveness of our e-mail communications, the third-party email service sets cookies. All data collected by third parties on behalf of GWI is used solely by or on behalf of GWI.

GWI shall not intentionally disclose or transfer (and shall take reasonable steps to prevent the unauthorised or accidental disclosure of) your personal information to third parties (i.e., persons or entities that are not affiliates of GWI) without your consent, except as follows.

  • GWI may provide access to your personal information to third party vendors engaged by GWI to provide services related to the site; provided that such vendors first agree to maintain the strict confidentiality of such information and provide the same level of data security as provided by GWI.
  • GWI may be compelled to surrender personal user or customer information to legal authorities without express user consent if presented with a court subpoena or similar legal order, or as required or permitted by the laws, rules, and regulations of any applicable jurisdiction.
  • In the event of a violation of the Terms of Use of or any other terms on this site, including but not limited to a violation of any restrictions on use of materials provided in or through this site, GWI may disclose personal user information to affected parties and legal authorities in furtherance of potential or on-going legal proceedings.

Link to third-party sites

GWI may provide links to third-party websites or information as a service to our users. If you use these links, you will leave the GWI site. Such links do not constitute or imply an endorsement, sponsorship, or recommendation by GWI of the third party, the third-party website, or the information contained therein, and GWI shall not be responsible or liable for your use thereof. Such use shall be subject to the terms of use and privacy policies applicable to those sites.


GWI has implemented generally accepted standards of technology and operational security in order to protect personal information from loss, misuse, alteration, or destruction. Only authorised GWI personnel and approved third party vendors are provided access to personal information, and these employees and vendors are required to treat this information as confidential.

Transborder hosting of information

The personal information that we collect is mainly stored in data centres located in Australia. However, we do use the following 3rd-party services which may host data outside of Australia:

  • Mailchimp email service for newsletters and event invitations. Mailchimp is located in the United States and involves hosting data (which includes personal information) overseas.
  • Eventbrite is also used for event invitations. Eventbrite physically stores personal data in the United States and take legally required steps to make sure that appropriate safeguards are in place to protect individuals’ personal data in the course of cross-border transfers to U.S.-based servers.

Both organisations use physical, technical and organisational safeguards designed to protect personal information. However, despite these controls, GWI cannot completely ensure or warrant the security of your information. For this reason, the information collected is very limited.

Data Retention Policy

GWI stores personal information for various purposes as notified to you in this policy. For each of these different purposes, GWI retains the personal information for the legal retention period and/or as long as it is serving its notified purpose. Further details about our retention and disposal practices are available upon request.

Rights and choices

You may access, correct, update, and/or delete any personal information that you submit to this site. You may also unsubscribe from mailing lists or any registrations on the site. To do so, either click ‘unsubscribe’ in the last email we sent you or contact our Privacy Officer.

You can also withdraw your consent for any of the collection purposes outlined in this policy. By withdrawing consent, you may limit the services and information provided to you.


If you have any questions or concerns about our collection, use or disclosure of personal information, or if you believe that we have not complied with this Privacy Policy or the Act, please contact us as set out below. The GWI Privacy Officer will investigate the complaint and determine whether a breach has occurred and what action, if any, to take. When contacting us, please provide as much detail as possible in relation to the query, issue or complaint.

We will take any privacy complaint seriously. We will aim to resolve any such complaint in a timely and efficient manner, and our target response time is 15 working days.

We expect our procedures will deal fairly and promptly with your complaint. However, if you remain dissatisfied, you can also make a formal complaint to the Office of the Australian Information Commissioner (which is the regulator responsible for privacy in Australia):

Office of the Australian Information Commissioner (OAIC)

Complaints must be made in writing.


1300 363 992


Director of Compliance
Office of the Australian Information Commissioner
GPO Box 5218
Sydney NSW 2001


Consent; changes to privacy policy

By using the site, you consent to the collection, use, and storage of your information by us in the manner described in this Privacy Policy. We reserve the right to make changes to this Privacy Policy from time to time. We will alert you to any such changes by updating this Privacy Policy.

This Privacy Policy was last updated on 27 September 2022.

Contact our Privacy Officer

If you have any questions about our Privacy Policy, would like to review a written copy of the full Privacy Policy or if you require any assistance in navigating or reading the materials on this site or any other GWI sites, please contact us at our head office – [email protected]